UI SIDES E-Response Employer Application

The UI State Information Data Exchange System (SIDES) is a program used by all Unemployment Insurance Agencies nationwide. Complete this application to participate in the Virginia UI SIDES E-Response program, which will enable you to receive and respond electronically to Virginia's requests for unemployment insurance information. If a Third Party Administrator (TPA) handles your unemployment insurance requests, you do NOT need to complete this application.

Employer Company Name

Employer Mailing Address

Employer City

Employer State

Zip Code

VEC Employer Account Number

FEIN

Contact Person

Contact Phone Number

Contact Email Address

By checking "I ACCEPT" below, you agree to the following:

1. Your company will not receive paper form VEC-B10S, "Employer's Report of Wage and Separation Information" or paper form VEC-BPC-65A "Wage Audit" by mail. Once your account is active (10 days from the date of mailing of your Approval Letter), you will not receive paper requests for unemployment information related to job separation and earnings verification. Instead, you will receive an email notification whenever a request is ready for you to view and respond to electronically via the SIDES E-Response website.

2. The VEC will be attaching a pdf to each separation request. You must print this attachment, complete it, and upload it into the electronic response to ensure that the VEC correctly determines benefit charge liability. You should also upload any documentation related to the request and submit it with the separation response. Note: You will continue to receive correspondence via mail concerning scheduled unemployment insurance hearings, appeals and tax matters.

3. The VEC will send an email to the email address provided above whenever a SIDES request is ready for you to view and respond to electronically via the UI SIDES E-Response website. (Strongly suggest your business create a unique email address for multiple staff to be notified of requests and respond to the different exchanges.)

4. You must take the necessary steps to ensure that emails from SIDESTeam@VEC.Virginia.gov are delivered to you and not blocked by your email provider or computer filters. If emails become undeliverable, the VEC will mark your SIDES account inactive, and you will receive notices through the U.S. Postal Service or the Employer Self-Self System until you reactivate your SIDES account.

5. If you forget or misplace your Access Code or if your email address changes from what is provided above, you must immediately contact the VEC via email at SIDESTeam@VEC.Virginia.gov.

6. A response to a UI SIDES request is due within 10 business days of receipt. You are deemed to have received the request on the date the email notification is transmitted to your email address. The due date of your response will not be extended if the email notice was undeliverable.

I ACCEPT the foregoing terms and conditions for participation in the Virginia UI SIDES E-Response program.

Employer Representative Name

Title

Customer Service Form

UI SIDES E-Response Employer Application

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